Maintain Groups

Whilst you can apply access permissions to each user individually, it is easier and more convenient to assign all users with the same access permission(s) to a security group, and assign the permissions to all the members of that group in a single action.

The security group also acts as a mailbox for Model Mail, where the group name can be selected as the addressee; when an internal mail is sent to the group, all members of the group receive that email in their Model Mail window. The group name can act as either:

A mail list, in which case each group member receives their own copy of the message, or
A mail box, in which case the email is a single entity and the group members do not receive separate instances of it; if one group member responds to or deletes the email, the other group members see that action as if they had performed it themselves
 

Access     Project | Security | Manage Groups

Set up a security group

Field/Button

Action

See also

New

Click on this button to clear the fields ready to define a new group.

 

 

Group Name

Type the security group name.

 

 

Description

Type a description of the group.

 

 

Save

Click on this button to save the group definition and add it to the Groups list.

 

 

Set Group Permissions

 

Click on this button to immediately assign group access permissions to the group.

Set Group Permissions

Shared Mail

To make the group name act as a mail box, select this checkbox against the name in the list.

To use the group name as a mail list, leave the checkbox unselected.

 

Model Mail

Close

Click on this button to close the dialog.

 

 

Notes

You must have Security - Manage Users permission to manage user groups; the initial Admin administrator and Administrators group automatically have this permission
You do not define groups as group logins with passwords; if you intend to use a group login, you can define a single-user login and password that all group members use (that is, Enterprise Architect allows multiple logins under one user ID)
Emails already sent to a group as a mail list and those sent to a group as a mailbox cannot be interchanged; if you change the status of the Shared Mail checkbox, the only way to change the distribution of past emails is to forward them to the group name again
You can subsequently edit the group name; changes are automatically reflected in the internal Model Mail mail list or mail box

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