Define Document Sections

Using the Document Editor, you can partition your text into separate sections, present the text in a section in columnar format, and force page and column breaks to position text as you want. A multiple section document is useful to:

Change the presentation and format of the text for different areas of information
Change between portrait and landscape orientation for different parts of the document
Vary the page margins from one page to another

As you change the section structure, you can insert page counts and insert and reset page numbers, and repaginate the document to update the page number, page count and Table of Contents.

Access    Select options from the menu bar at the top of the Document Editor window, or right-click within either:
                 -  The Content panel of the Document Template Designer or
                 -  The text area of the document

Manage sections



See also

Create a new section

Select the Insert | Insert Break | Section Break menu option. This creates a new section on a new page.

The section break is represented by a dotted line; if this is not visible, click on the Toggleparmarker icon in the toolbar above the text panel.

This menu option is not effective when Edit | Edit Page Header/Footer is active, because editing control passes to the header and footer bands away from the body of the document.



Set the section properties

Section properties apply to all the document content following the section break, up to the next section break line.

Select the Edit | Edit Section menu option; the Section Parameters dialog displays.

Complete each panel to set up the section as you prefer.



The Number of Columns field defaults to 1, to present the text as a normal page of text (effectively a single column).

If you want to structure the text in two or more columns on a page:

In the Number of Columns field, type the number of columns you want to divide the text into across the page
In the Space Between the Columns field, type the separation of the columns, in inches
If you want to separate the columns with a vertical line, select the Line Between Columns checkbox

When you close the dialog, the text is displayed in the selected number of  columns of equal width, across the page. The text wraps at the edge of the column and, when it reaches the foot of the page, continues at the top of the next column.



If you want to insert a page break before the new section, select the Start Section on New Page checkbox.

If you also want to adjust the page numbering so that the new section starts at a specific page, select the Restart Page Number at checkbox and type the page number.

The section start page will often be 1, but this facility is also useful for inserting another  document of a constant number of pages between, for example, an introduction and a technical section.



Set the direction of the text flow within the section by selecting the appropriate radio button.


Format Paragraphs

Set the page orientation within the section by selecting the appropriate radio button.



Select a standard paper size for printing the text of the section.

Alternatively, you can scroll down the list and select the User Defined option, and then define your own page width and height, in inches.

You can also define special page margins by selecting the File | Page Layout menu option.





Print Documents

The Paper Source selections both default to Auto Select, so that the pages of the section print from whatever paper trays have paper available.

If you are printing on paper from a specific tray, or are manually feeding paper to the printer for this section, select the appropriate option. You can select different options for the first page of the section and subsequent pages of the section.



Force a page break

Select the Insert | Insert Break | Page Break menu option, or press Ctrl+Enter.

The forced page break is indicated by a labeled solid line; if this is not visible, click on the Toggleparmarker icon in the Toolbar above the text panel.



Create a column break

Move the cursor to the appropriate point in the column text and select the Insert | Insert Break | Column Break menu option. The break is indicated by a labeled 'dot and dash' line.

Normally in a multiple column section, the text flows from the end of one column to the top of the next column; a column break forces the text to the next column before the current column is completely filled.



Delete a break

A section break, page break or column break is indicated by a labeled line. To delete the break, move the cursor onto this line and press Delete.

If you delete a section break, the section properties of the preceding section now apply to the document content following the deleted line.



Insert the page number

Position the cursor at the point at which to display the page number, and select the Insert | Page Number menu option.

The page number is displayed in gray.



Insert the page count

Position the cursor at the point at which to display the total number of pages in the document, and select the Insert | Page Count menu option.

The page count is displayed in gray.



Repaginate the document

Select the Edit | Repaginate menu option.

The Page Number and Page Count fields and the table of contents are all updated.