Set Up the Asset Service

The process of setting up assets and files in the Reusable Asset Service has a number of simple stages, typically:

Identify the Registry
Create the Storages, including copying an existing Storage as template for a new one
Set password protection on each Storage
Register the Asset Packages and Storage Files, and update them as necessary
 

Access     Project | Reusable Asset Service

Identify Registry

The Registry server holds the Storages of the Reusable Asset Service. It will have been previously configured by your system administrator, to be accessed though a Cloud Connection. Your system administrator will provide the connection details for you to use.

In the Reusable Asset Service view, click on the [ ... ] Browse button to the right of the Registry field. The Cloud Connection dialog displays.

Using the information provided by your administrator, type in the server name, URL and the name of the model hosting the registry data. If advised by your administrator, also type in the user name and password for the server.

Click on the OK button; the Registry field now shows the server name.

Create Storages

A Storage is a container within the Registry, holding related assets and files. There can be several Storages in the Registry, to support the different areas of work or purposes that your organization might define.

Step

Action

See also

1

Click on the NewStar icon in the Reusable Asset Service toolbar.

 

 

2

If necessary, enter the Administration password that prevents update access to the Registry. Click on the OK button.

The New Storage dialog displays.

 

 

3

In the Name field, type a name that indicates the purpose or content of the Storage.

 

 

4

In the Type field, select:

Draft if you intend to make significant changes to the content of the Storage, such as populating it with assets and/or files; you can overwrite existing Packages or files in a Draft Storage
Complete; if the Storage is ready for use; you cannot overwrite any Packages or files in a Complete Storage, although you can delete Packages and files and add new ones
 

You can modify a Storage at a later time, and change this setting.

 

 

 

 

Change Storage Details

 

5

If you want to set Storage Access Passwords on this Storage, click on the check box against one or both password types, and provide and confirm the Complete Access and/or Read-Only Access passwords.

 

Password Protection (below)

6

Click on the OK button.

A prompt displays for you to confirm the creation of the Storage, with the type of access you have set on the Storage.

 

 

7

Click on the Yes button.

A confirmation message displays; click on the OK button.

The name of the new Storage displays in the Storage field.

 

 

Password Protection

The Registry can be protected by a Registry password, so that only the Administrator can create and modify storages. If no Registry password is set, a second level of password protection can be applied.

The owner of a Storage can apply password protection to restrict users in processing and modifying the contents of the Storage either intentionally or unintentionally. Password protection can be applied at two levels:

Complete Access - users enter their password and can modify or delete the Storage itself, and within the Storage can register, update and delete Packages and files in the Registry, view Packages and import assets into their models
Read-Only Access - users enter their password and can import assets into their models
 

You set the Complete Access password before you set the Read-Only Access password.

If password protection is set and a user has no password, they can only view the contents of the Storage. If no password protection is set, all users can freely access and modify the Storage and its contents.

You set the passwords on each Storage as you create that Storage, using the New Storage dialog. Once the Storage has been created, you can change or remove an existing password using the Modify Storage Access dialog, but you cannot add a password.

If a Storage is password protected, the system displays a prompt for the password when the user begins to:

Change or delete a password on the Storage
Copy the Storage to create a new Storage
Delete the Storage
Register a Package or file in the Storage
Import a Package, file or Technology from the Storage
Delete a Package or file from the Storage
Compare an Asset Package with a Package in the model
 

The system displays the password prompt when any of those operations is performed for the first time after the user:

Connects to a Registry
Reloads the Registry Browser
Selects a Storage in the Storage field in the Reusable Asset Services view
 

If the user enters the correct password and therefore establishes their credentials, the system does not display a password prompt again for any valid operation that user performs until they:

Select a different Storage in the Storage field in the Reusable Asset Services view or
Reload the Registry Browser from the Registry.

Register Assets and Files

Whilst a Storage exists and, if the Storage is under password protection, you have the Complete Access password, you can register Packages from a model and files from your system as assets in that Storage. If the Asset Package was developed using one or more MDG Technologies, you can optionally register those technologies in the Storage as well.

See the Register New Assets Help topic.

Copy Storages

It is possible to copy a Storage as the basis for creating another Storage, for example if you want to use the same set of assets in the context of larger set for a different department, work area or development phase.

Step

Action

See also

1

In the Storage field, select the Storage to be copied.

 

 

2

Click on the SaveAs icon in the Reusable Asset Service toolbar.

 

 

3

If necessary, enter the Administrator password or your Complete Access password and click on the OK button.

The Save Storage As dialog displays.

 

 

4

In the Name field, type a name that indicates the purpose or content of the new Storage.

 

 

5

In the Type field, select:

Draft if you intend to make significant changes to the content of the Storage, such as populating it with assets and/or files; you can overwrite existing Packages or files in a Draft Storage
Complete; if the Storage is ready for use; you cannot overwrite any Packages or files in a Complete Storage, although you can delete Packages and files and add new ones
 

You can modify a Storage at a later time, and change this setting.

 

 

 

 

Change Storage Details

 

6

If you want to set Storage Access Passwords on this Storage, click on the check box against one or both password types, and provide and confirm the Complete Access and/or Read-Only Access passwords.

 

Password Protection (above)

7

Click on the OK button.

A prompt displays for you to confirm the creation of the Storage, with the type of access you have set on the Storage.

 

 

8

Click on the Yes button.

A confirmation message displays; click on the OK button.

The name of the new Storage displays in the Storage field.

 

 

Change Storage Details

After you have set up a Storage, you can update it at a later stage to:

Change the status, or Type,
Change one or both of the existing Complete Access and Read-Only Access passwords
Delete one or both of the passwords
 

It is not possible to add a password where one has not previously been set.

You cannot change or delete passwords unless you have the Complete Access password yourself.

Step

Action

See also

1

On the Reusable Asset Service view, in the Storage field click on the drop-down arrow and select the Storage to update.

 

 

2

Click on the ModifyStorAccess icon in the Reusable Asset Service view toolbar.

 

 

3

If necessary, enter the Administrator password or your Complete Access password and click on the OK button.

The Modify Storage Access dialog displays.

 

 

4

In the Type field, click on the drop-down arrow and select:

Complete if the Storage has now been set up and is ready for use; you cannot overwrite any Packages or files in the Storage, although you can delete them and add new Packages and files
Draft if you intend to make significant changes to the content of the Storage; you can overwrite existing Packages or files

 

 

5

The Action field defaults to None, to indicate no changes to the passwords. If you are changing or deleting the passwords, click on the drop-down field and select:

Change Password to enable both password type fields ready for editing
Remove Storage Access Password to simply delete the Complete Access password altogether
Remove Read-Only Access Password to simply delete the Read-Only Access password altogether

 

Password Protection

6

If you have selected the Change Password option, select the appropriate password checkbox or both checkboxes, and type in the new password(s).  Re-type the password(s) in the Confirm Password field(s).

 

 

7

Click on the OK button to save your changes and close the Modify Storage Access dialog.

 

 

Delete a Storage

If a Storage has been created by mistake, or is no longer necessary in the Registry, you can delete it and its entire contents of Package and files in one action.

Step

Action

See also

1

On the Reusable Asset Service view, in the Storage field click on the drop-down arrow and select the Storage to delete.

 

 

2

Click on the DeleteIcon icon in the Reusable Asset Service view toolbar.

A prompt displays to confirm the deletion.

 

 

3

Click on the Yes button.

If necessary, enter the Adminstrator password or your Complete Access password and click on the OK button.

A message displays to confirm that the Storage has been deleted.

 

 

4

Click on the OK button to clear the message.

The Storage and its contents have been cleared from the Registry.

 

 

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