Element View

The Element View of the Project Task Allocation window lists the elements in the project that have resources assigned to them and the resources assigned to each element, as a list of allocation records and a Gantt chart of the progress of the allocations.  An allocation can be partial, in that a role or task is assigned but no specific resource has been identified.

The display initially shows the elements and their overall resource commitment; click on the 'plus-box' to the left of the name of the element to expand the entry to show the resources and the allocation period for each resource.

The display shows both complete allocations and those that are still in progress; an internal filter hides completed allocations two weeks after the end date, and incomplete allocations one month after the end date.

Access:    View | Task Allocations > Element View

Use to:

  • Check the dates on which specific elements have resources currently allocated
  • Check which resources are currently allocated to an element
  • Assign further resources to the element
  • Check the dates on which a resource is allocated to work on a specific element
  • Check the general progress of the resource in completing the work
  • Check the specific details of the allocation of a resource to an element and task or role

How to:

On the Element View tab, make selections from the options as indicated below:

Option

Usage

See also

Filter the display

Right-click on the window and select the Apply Filter context menu option

The Filter Bar displays at the top of the Element and Role or Task columns; type in a text string to filter for resource names and role or task names, respectively, that begin with the text

List Header

Display the properties of the element

Right-click on the element and select the Properties context menu option

The Properties dialog for the element displays

Properties Dialog

Display the resource allocation details

Right-click on the resource and select the Properties context menu option

The Assigned Resources dialog displays; you can edit the details and, if necessary, change the resource allocated to the element

Resource Allocation

The Project Management Window

Assign a new resource to the element

Right-click on the resource and select the Assign Resource context menu option

The Assigned Resources dialog displays; complete this as for the Resource Allocation tab of the Project Management window

Resource Allocation

The Project Management Window

Refresh the report

Right-click on the display and select the Refresh context menu option

The content of the display is refreshed and collapsed to element level

 

Display the Resource Allocation records for the element

Right-click on the entry and select the Locate in Resource Window context menu option

The Project Management window opens at the Resource Allocation tab, with the details of the selected entry shown in the fields and the other resource allocations for the element listed in the left-hand panel

You can edit the details and, if necessary, change the resource allocated to the element

Resource Allocation

The Project Management Window

Reposition the Gantt chart to show the start date or end date of an allocation, or today's date

Right-click on the entry and select the required option:

  • Go To | Task Start
  • Go To | Task End
  • Go To | Today's Date

The display shifts to put the required date in the center of the chart

 

Locate the element in the Project Browser

Right-click on the element name and select the Find in Project Browser context menu option

The area of the Project Browser containing the element is brought into focus and expanded, and the element is highlighted

 

Save an image of the Gantt chart to file

Right-click on the tab and select the Save Image to File context menu option

The Save As Image dialog displays, on which you specify the file name, location and graphics file type to save to

 

Save an image of the Gantt chart to the clipboard

Right-click on the tab and select the Copy Image to Clipboard context menu option

You can paste the image from the clipboard into your preferred graphics package